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Administration Assistant and Receptionist

Location:Parow, Cape Town, Western Cape, South Africa
Job Type:Permanent
Posted:14th Dec 2009
Closing Date:21st Dec 2009
Posted By:Brantex (Pty) Ltd
Details:
Administration Assistant and Receptionist

Profile of incumbent:
•Possess excellent communication skills
•Be able to work with little supervision.
•Must be able to adapt to changes in responsibility
•Little guidelines or policies exist.
•Must be computer literate including Microsoft Office and Pastel Payroll
•Administration and filing of company accounting and administrative documentation
•Accounting skills will be advantageous

Qualifications:
Grade 12
3-5years general office administration and PA work experience
Reception
Man the reception desk and switchboard
Co-ordinate drivers
Take messages
Welcome visitors
Co-ordinate meeting rooms and meetings
General Office administration
Ordering stationary
Courier arrangements
Petty cash
Supervision of cleaning services
Organizing refreshments and set up meetings
Handling all incoming calls & queries
Human resources and Payroll
Capture the attendance records info & send it off to various Managers and Supervisors
Ensure that problem areas and absenteeism is dealt with
Update respective registers to be analysed and submitted for Payroll purposes at the end of the month
Collect, gather and monitor all annual leave, sick certificates, overtime, time deduction forms, loan forms etc. from +25 employees, in order to initiate Company Payroll
Capture company payroll and present it in pay slip form
Do annual IRP5 reconciliation
Updating and keeping personnel records of all +25 employees with regards to contracts, sick and annual leave taken, uniform issues etc
Draft contracts for new and current employees
Ensure that the employee documentation and records are adequately filed, this includes all information for SARS
Process and present UIF, VAT, WCA, to the MD for approval
Draft contracts for new and current employees
Assistant to MD
Perform a full Personal Assistant function to the MD including setting up appointments, formulating documents for presentations etc
Source and order all stationary and miscellaneous expenses for the office as well as reconciling fuel slips / vehicle expenditure
Interacting with clients
Handling all incoming calls & queries
MD personal filing
Faxing
Typing various documents & reports on Word, Excel
E-mail correspondence and follow-ups
Overseas and local travel arrangements


o Whilst not exhaustive, the above mentioned job description outlines in general terms the functions associated with the appointed position.

o The job description is flexible and may change over time because:

 management will endeavour to develop the employee in areas he/she shows the most skill and aptitude for, and
 the procedures and needs of the company will change as improvements are implemented.

o The employee will devote his/her time, attention and ability during working hours to the duties of this appointment, such duties to be carried out faithfully and diligently and the employee will comply with all lawful and reasonable directions of the Company.

o The employee will use their best endeavours to promote and develop the interests of the Company and keep the Company fully informed of his/her conduct of the business and affairs of the Company.
 
Sorry! This job is no longer active as the closing date for applications has passed. You can view other vacancies from this company (if they have any) by clicking on their name above, alternatively we may have some suggestions for similar vacancies listed below that might be of interest.
 

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